Catholic Eldercare is seeking a Payroll and Benefits Coordinator. This position will report to the Director of People and be part of a close-knit, growing HR team. The Payroll & Benefits Coordinator is responsible for the accurate and timely administration of payroll, benefits, and employee leaves of absence. This role also serves as a key support partner to the HR team and plays an integral role in the organization’s transition to UKG for payroll, HRIS, and applicant tracking.

Monday thru Friday during regular business hours, fully on-site. This is a full time, non-exempt position.

About our community

Catholic Eldercare is a community of residential facilities in Northeast Minneapolis offering skilled nursing, assisted living, independent living, memory care, transitional care, and adult day services.

The Payroll and Benefits Coordinator will assist with:

Payroll Administration

• Process bi-weekly payroll and ensure timely, accurate payroll operations
• Audit timekeeping data and reconcile payroll prior to transmission
• Maintain payroll records including rate changes, new hires, reclassifications, and deductions
• Administer payroll deductions including benefits, garnishments, and child support
• Research and resolve payroll discrepancies and employee inquiries
• Assist with year-end reporting (W-2s, ACA reporting) and payroll tax compliance

Benefits & Leave Administration

• Support benefits administration including enrollments, changes, and terminations
• Reconcile benefit statements with internal personnel reports to ensure accuracy
• Coordinate and track all employee leaves of absence including FMLA, workers’ compensation, ADA, and Minnesota Paid Family & Medical Leave
• Serve as point of contact for employees navigating leave processes
• Ensure compliance with state and federal leave regulations

HR Operations & Recruitment Support

• Support onboarding processes, background checks, and new hire documentation
• Maintain accurate and confidential employee files and HRIS records
• Assist with employment verifications and general HR correspondence
• Provide backup support for recruitment, orientation, and employee inquiries
• Track workers’ compensation claims and maintain required documentation

Systems & Implementation

• Support implementation and optimization of UKG (HRIS, Payroll, ATS)
• Assist in migrating processes from paper and legacy systems to UKG
• Participate in system testing, training, and workflow improvements
• Identify opportunities to streamline HR and payroll processes

Other Duties as Assigned. 

REQUIRED SKILLS:
• 2+ years previous experience in payroll processing.
• Proficiency with Microsoft Office, specifically Word, Outlook, Teams, and Excel.
• Ability to manage concurrent assignments and changing work priorities.
• Excellent spoken, written, and interpersonal communication skills with attention to detail.
• Attention to confidentiality, tact, and dependability in addressing sensitive employee matters with professional judgment.

PREFERRED SKILLS:
• One or more years Senior Care experience in Nursing Home or Assisted Living.
• Experience using Kronos/UKG, Great Plains, and iCIMS systems preferred. 

• Prior experience implementing or transitioning to a new HRIS/Payroll system strongly preferred.
• Comprehensive understanding of local, state, and federal employment laws.

Work setting: On-site, Nursing home administrative office, NE Mpls.
Compensation: $28.00 - $32.00/hour (non-exempt)
Benefits: Access to Medical, Dental, Vision, Accident, Critical Illness, on 1st of the month after 30 days. Company-paid Basic Life and LTD starting date of hire. PTO and Holiday Pay.

Catholic Eldercare is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status